We are pleased to announce the Google Vault is available for K-12 schools and districts, and higher education institutions. And, the price is right.
Google Apps Vault
Google Apps Vault provides in-place archiving for Gmail and Talk. Archiving for Google Docs content is expected in the not too distant future. Google Apps Vault is fully integrated with Google Apps, using the cPanel for management. Like Postini/Google Message Archive & Discovery, there is no space limit for Vault accounts. Unlike Postini, retention is indefinite — no more limitation at 10 years retention.
For K-12 Schools, Google Apps Vault lists at $10 per user per year. Coverage must be purchased for all faculty/staff accounts; student accounts are provided at no cost. This represents a savings of $1 per user per year (for most schools) that would otherwise use Google Message Discovery 10 Year Retention for faculty and staff emails; and a significant cost savings for student accounts.
Things to Know
As with any change, there are some considerations. Google Apps Vault preserves data so long as the underlying Google Apps account exists. If you need to maintain records after an employee leaves, then the Google Apps account should be suspended and not deleted. This does mean that you will continue to pay for the account when maintaining and archive.
What if you are running Postini, aka Google Message Archive & Discovery?
If you are running Message Archive & Discovery, Google will migrate your service to the new Google Apps Vault platform. Currently, these transitions are beginning with commercial (Business) customers. When it is time to transition, Google will handle all of the data migration and we, Cumulus Global, will be working with you to make sure you can take advantage of the new features and capabilities.