Tuesday Take Away: DLP in Google Apps

In at least one prior post, we have written about the nature of data protection and the reasons for backing up information in the cloud.  Backupify, one of the vendors we work with often, recently conducted  a study of known data loss incidents in Google Apps with known resolutions.   Here is what they learned:

  • 0.00% = Due to Google systems or software
  • 4.05% = Due to an integrated, third party application
  • 10.81% = Due to unauthorized use of a users’ credentials
  • 85.14% = Due to user action

What does this mean?

For most Google Apps users, the best mechanism for Data Loss Prevention (DLP) is to protect your data from user error and malicious acts.  In other words, back up your data!  Assess your needs with respect to retention period and retention points, and pick the backup solution that best meets your business needs.  And remember, backups solutions for Google Docs should do more than export with conversion.

In addition, users should understand the importance and risks involved in sharing account information or using weak passwords.  If you want to enforce best practices, consider Google Apps Directory Sync or an affordable Single Sign-On (SSO) solution.

Drop us a note if you want to know more.

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