Google Workspace vs. Microsoft 365: Which Productivity Suite Fits Your Future?

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Every few years, we see a shift in how businesses view their productivity suite. Small and midsize businesses that have been running on Microsoft 365 or Google Workspace for years take a pause and reconsider if it is still the right fit.

Many re-evaluate, some take action and switch, and a surprising number are caught somewhere in the middle.

Are businesses rethinking their Google and Microsoft services?

The short answer: Yes.

We surveyed prospective and existing clients, finding that nearly 40% of respondents are currently “double-dipping” and using services from both Google Workspace and Microsoft 365.

  • The Hybrid Habit: The most common mix is using MS Office desktop applications while relying on Google Workspace for email, calendaring, and file sharing. A limited number of respondents use MS Outlook for email while relying on Google Docs, Drive, and Shared Drive for documents and sharing.
  • The Shadow IT Risk: A significant number of users in Microsoft-centric environments still use personal Google accounts to create and share Docs, Slides, and Sheets, creating a massive security gap.

Given these patterns, business leaders understand that rethinking their Google Workspace or Microsoft 365 can unify their information, improve security, and lower costs.

Currently, nearly one-third of our cloud migrations are between these two platforms, with traffic flowing in both directions.

Why Are Businesses Rethinking their Productivity Suite?

Most organizations now have enough history with cloud services to identify the gaps in their current workflow. However, with the rapid integration of Artificial Intelligence, your platform choice has become a pivotal long-term investment. Assessing how Google Workspace or Microsoft 365 fits your future priorities is a necessary step in maintaining a competitive edge.

What are the major differences between Google Workspace and Microsoft 365?

Microsoft and Google bring different philosophies to their application suites. 

Should you choose Microsoft 365, Google Workspace, or a mix?

There is no one-size-fits-all answer. Choosing between a “cloud-first” or “hybrid-first” model is only the starting point. Other major factors, including technical integration and your plans for AI, will also come into play.

We will explore those critical topics in our upcoming posts. Stay tuned.Connect with a Cloud Advisor

Help is Here

Our Productivity Suite Assessment can help you understand which suite is best for your business and how to fully utilize its capabilities. Use code PST2604 before May 31, 2026, and we will waive the fee.

You can also reach out to our Cloud Advisors. Book a no-obligation intro call and to discuss your needs, priorities, strategy, and plans. Send us an email or book a brief introductory call. We are here to help.

About the Author

Bill Seybolt bio pictureBill is a Senior Cloud Advisor responsible for helping small and midsize organizations with productive, security, and secure managed cloud services. Bill works with executives, leaders, and team members to understand workflows, identify strategic goals and tactical requirements, and design solutions and implementation phases. Having helped hundreds of organizations successfully adopt cloud solutions, his expertise and working style ensure a comfortable experience and effective change management.

Cumulus Global Designated a Google Premier Partner

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Premier Partner status reflects the company’s excellence in providing Google Workspace services.

Westborough, MA, April 9, 2026 – Cumulus Global proudly announces that Google has designated the company as a 2026 Premier Partner for Google Workspace. Google’s Premier Partner Status recognizes Cumulus Global’s success delivering Google Workspace and Managed Cloud Services to small and midsize businesses, local and regional governments, and K-12 school systems across the country.

“It is an honor to receive this continued recognition from Google as a strategic partnership,” noted Cumulus Global CEO Allen Falcon. “We appreciate our clients and the trust they put in our team to deliver solutions and excellent services, from deployment and migration through adoption, integration, and on-going growth.”

Google Workspace is more than a powerful productivity suite. With proper administration, support, and services, Google Workspace provides foundational security and market-leading integrated AI services as an affordable solution for small and midsize organizations.

“We strive to ensure our clients’ information technologies and services are productive, secure, and affordable,” noted Falcon. “Google Workspace, with integrated AI and security, and our Managed Cloud Services, combine as a power solution for our clients.”

With the native integration of Gemini AI into Google Workspace, companies get more than in-app assistance with writing and editing. Organizations benefit from the power of the Gemini App with Fast chats, Deep Research, Nano Banana imaging, and Vids for creating short-form videos. Gems provide customer personas for prompted chats, and the ability to schedule actions introduces basic AI-powered automation. NotebookLM lets organizations create private, secure learning models.

About Cumulus Global

Nationally recognized as a leader in cloud services and solutions, Cumulus Global delivers productive, secure, and affordable managed cloud services to small and midsize businesses, governments, and K-12 schools. Translating business objectives into technology needs and priorities, we design, deploy, manage, and support services that help our clients thrive and grow.