MV=P2 The Law of Meeting Coordination

How may attendees does it take to schedule a meeting?

While it sounds like the lead-in to a good punchline, the reality is that most organizations thrash when it comes to arranging meetings.

James Gaskin, in his Smart Tech for Small Biz blog on, may be the first to quantify the problem with The Law of Meeting Coordination.

“MV=P2. This formula stands for Mail Volume = Participants Squared”

James makes a compelling case for sharing sufficient calendaring information that attendees can negotiate times and availability without the flurry of “I am/I am not available” emails.

I could not agree more. As we finish our migration from Exchange to Google Apps across all of our businesses, we are experimenting with public access to free/busy information in Google Calendars.