Google Apps is designed for secure sharing and collaborations. Many users, however, still rely on the back-and-forth of email to get their work done. Here is the 3rd of 5 other ways to collaborate in Google Apps.
Shared Folders in Drive
Instead of sharing individual files with users or groups, create a project folder and share the folder with the team. When you share a folder, all work uploaded to the folder or created within the folder, the file automatically is assigned the same sharing settings as the folder.
Project managers can still set permission levels based on need — view, comment, or edit — and you can override the inherited permissions for individual files and for sub folders as needed.
Training users to find and enter a project folder before working on the project is an easy tip that saves time and effort.
If you want to help your team get more from Google Apps, Contact us about our training options.